moving budgeting best practices


5 Budgeting Best Practices for Moving Your Office

When it comes to moving or employee relocation, there are some simple steps you can take to make the process more cost-effective. Here, you’ll find five best practices we routinely use to help our clients save money.

1. Make a plan. Spend time upfront with the team who will be moving internally. Find out what their needs are by asking questions, like:

Use those details to create an accurate and cost-effective budget. Also, don’t forget to consider pricing from vendors, such as those who service your copy and vending machines.

2. Do it yourself. Asking employees to move small, personal items themselves can help save on costs.

3. Be flexible. Rates can be less expensive in the daytime, as opposed to those offered for nights and weekends. Keep in mind it can be easier to book movers in the winter, while spring, summer and fall are busier. This can make it more difficult to secure the time of day you’d prefer.

4. Start early. Begin planning your move at least seven months in advance. Securing a mover with a lot of lead time is a one way to help manage costs.

5. Use your internal resources. Have your in-house IT department disconnect servers and equipment. If possible, ask them to transfer those items on their own.

We offer comprehensive knowledge of furniture and complete space planning.

“Facility Systems is always there when I need them. They fill a niche between the architects and furniture dealerships that we find necessary to successfully manage our daily moves, adds and changes. They are always ready to respond to our next facilities challenge.”