Computer Aided Facility Management Systems (CAFM) can create efficiencies for facility managers. In this post, we’ll walk you through what they are, how they work and the benefits they offer.

What are computer aided facility management systems?
CAFM systems can help organizations manage their space and building maintenance more efficiently. They can track real estate, furniture and assets. However, it’s important to keep in mind each software system offers a different set of capabilities and features.

How does it work?
CAFM systems vary widely. Before selecting one, request demos from each company. They will discuss with you what your goals for the system are, as well as what you need to accomplish. For example, some companies want to know where people are sitting, their phone extension and the serial number on their computer. Others are looking for how much square footage is being utilized. CAFM systems can track specific details or everything in the building. It’s up to an individual organization to decide what type of information they need most.

Setting your priorities will help you narrow your search and find a solution. We also strongly suggest you talk to companies currently using the systems in which you are interested. They’ll give you honest feedback to inform your decision.

Why is it beneficial?
With CAFM systems, you can automate aspects of your business. In some platforms, you can create a chain of tasks that is automatically triggered when a specific event occurs. For example, if you add details about the start date of a new hire, the system can assign a place for them to sit, send an alert to their future manager with a start date and then make sure their computer and workstation/office are set-up on time by informing IT.

Automated tasks could also be tied to maintenance. CAFM software can send alerts when equipment is ready for a test or service. It can track each step, until it’s fixed, simplifying the overall process.

What are the options?
There are a number of options on the market. Some of these include:

Nuvolo
Tririga
Space IQ
UpKeep