When it comes to moving or employee relocation, there are some simple steps you can take to make the process more cost-effective. Here, you’ll find five best practices we routinely use to help our clients save money.

1. Make a plan. Spend time upfront with the team who will be moving internally. Find out what their needs are by asking questions, like:

  • How many people?
  • Where? New building or within the same space?
  • Are your files coming with you? Or, is this a good opportunity to purge old ones?
  • Is the furniture coming, or are you getting new?
  • Do you need a swing space for employees to work temporarily?
  • Do you need temporary furniture?

Use those details to create an accurate and cost-effective budget. Also, don’t forget to consider pricing from vendors, such as those who service your copy and vending machines.

2. Do it yourself. Asking employees to move small, personal items themselves can help save on costs.

3. Be flexible. Rates can be less expensive in the daytime, as opposed to those offered for nights and weekends. Keep in mind it can be easier to book movers in the winter, while spring, summer and fall are busier. This can make it more difficult to secure the time of day you’d prefer.

4. Start early. Begin planning your move at least seven months in advance. Securing a mover with a lot of lead time is a one way to help manage costs.

5. Use your internal resources. Have your in-house IT department disconnect servers and equipment. If possible, ask them to transfer those items on their own.