office space
hot desking

What is Hoteling?

Hoteling is a workplace management strategy that allows employees to reserve desks throughout the workplace in advance. This can be done through an online portal or mobile app. The main benefit of hoteling is that it allows organizations to make better use of their space. It also gives employees the flexibility to work from home or from different locations.

Hoteling vs. hot desking

The main difference between hoteling and hot desking is that hoteling allows employees to reserve desks in advance, while hot desking does not. Because of this, organizations can track the usage of their space, and determine whether any changes to their current solutions are needed. It also allows for guaranteed access to workspace, giving employees another reason to come into the office.

Benefits to employees and the workplace

There are many benefits to hoteling, both for employees and the workplace. Some of the benefits include:

  • Increased flexibility: Hoteling allows employees to work from home or from different locations. This can be beneficial for employees who need to travel for work or who have a long commute.
  • Reduced stress: Employees who have a reserved desk are less likely to experience stress from having to find a place to work every day.
  • Increased productivity: When employees are able to work in an environment that is comfortable and familiar, they are more likely to be productive.

Standardizing your hoteling process

Because hoteling is becoming the go-to workplace management strategy, now is the time to give it serious consideration. At FSI, we understanding the importance of a strong Intergrated Workplace Management Software system. As a preferred partner, we recommend the SpaceIQ ecosystem for your office solutions.

This latest guide from Archibus – a SpaceIQ Product – takes a deep dive into the concept and a few products that attempt to provide a solution.

  • Ease of Use: Our platform is designed to be user-friendly so that employees can easily find and reserve desks.
  • Flexibility: SpaceIQ is flexible enough to accommodate different types of hoteling programs, whether it’s first-come, first-serve or by reservation only.
  • Reporting: Our reporting capabilities allow you to track desk utilization and occupancy so that you can make informed decisions about your workplace.

How Do I know if I need Space IQ Help?

Here are some typical pain points a customer may be experiencing and qualifying questions your sales team can ask to help you determine if SpaceIQ would be a good solution for them.

Potential Pain Points

  • Organization is having a hard time communicating which desks are available to employees that need to come into the office.
  • Organization can’t track occupancy and utilization.

Qualifying Questions

  • Do you have a system that allows employees to easily reserve a desk? Can you note which desks are available based on social distancing guidelines?
  • Are you able to systematically schedule a cleaning after a desk has been used?
  • Are you able to report on desk utilization?
  • Are your employees able to submit cleaning requests?
  • Are you able to track COVID-19 incidents?

If you’re interested in learning more about how SpaceIQ can help you manage your hoteling program, request a demo today! If you need more help, access our guide here. Or, contact us here at FSI for help!

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